Club Rules – 2010


Club Rules
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 CLUB RULES

Last Updated:  Feb 2010.

 

1.   Title

1.1.The name of the club
is Thame Runners.

 

2.
Headquarters

2.1.The headquarters of
the club is Thame Leisure Centre.

 

3.
Objective

3.1.The objective of the
club is to promote and maintain interest in running.

 

4.
Club Colours

4.1.The club colours are
Blue, Yellow and White.

 

5.
Committee

5.1.The club committee
shall consist of 6 members: A Chairman, Honorary Secretary, Honorary Treasurer,
Membership Secretary, Social Secretary and Kit Secretary, all to be elected
annually at the AGM.

5.2.The club committee
may second further temporary members for special duties at their discretion
throughout the year.

5.3.Three committee
members shall constitute a quorum,
the minimum number of
members to conduct the business of the committee.

5.4.The committee has
the power to fill any vacancy which may arise prior to the AGM.

 

6.
Membership

6.1.A candidate for
membership shall apply in writing on a form provided for that purpose.

 

7.
Renewals and Resignations

7.1.An annual reminder
shall be sent to all current members prior to the 31st March,
detailing the subscription fee for the forthcoming year, and requesting that
they confirm their intention to either renew their membership or resign from
the club for the forthcoming year.

7.2.Members who have not
renewed their subscriptions by the 1st June shall be deemed
resigned.

7.3.The committee
reserves the right to reject an application.

 

8.
London Marathon Draw

8.1.Eligibility into the
draw for London Marathon Club Places is restricted to first claim Thame Runners
who are fully paid up members prior to the 1st June in the same year
as the marathon draw will take place and who hold an official rejection letter from
the London Marathon ballot.

8.2.The draw for the
London Marathon shall happen at the earliest opportunity after rejection
letters are published.

8.3.No one shall be
eligible for a club place two years in succession unless there are spare places
still available after the first round draw. If spare places still remain a
second round draw will be held containing those members who were unsuccessful
in the first round draw, and who were also unsuccessful in the
previous year’s draw. If spare places still remain then a third round draw will
be held including those members who received a club place in the previous year.

 

9.
Subscription Fees

9.1.The annual
subscription fees are as follows:

9.2.Individual
membership       £30

9.3.Family membership           £48

9.4.Subscription fees will
be reviewed annually by the committee and detailed in the subscription reminder
letter

 

10.
Annual General Meeting (AGM)

10.1.
The
club AGM shall be held in April
(if possible), to receive committee member reports and financial accounts, to
elect committee members for the forthcoming year, and to deal with other
matters as notified.

10.2.
The
Honorary Secretary shall give at least 2 weeks notice of the meeting via the
club notice board and/or by email.

10.3.
Members
wishing to raise matters for discussion at the AGM
shall notify the Honorary Secretary according at least 1 week prior to the AGM. Requests received after this time may be
included in the agenda at the discretion of the Honorary Secretary.

10.4.
The
AGM agenda shall include ‘Any
Other Business’ (AOB) during which members may raise any matters for
discussion.

 

11.
Special General Meeting (SGM)

11.1.
A
Special General Meeting shall be called by the Honorary Secretary within 14
days of receipt of a written request, which shall be signed by at least 10 club
members, stating the business to be addressed at that meeting.

 

12.
Committee Meetings

12.1.
The
club committee shall meet not less than four times each year.

12.2.
In
the absence of the Chairman, the Honorary Secretary shall chair the committee
meeting.

 

13.
Alteration in Rules

13.1.
Alterations
to these rules shall be detailed and ratified via the Annual General Meeting
(or Special General Meeting), except that the club committee may temporarily
amend these rules, provided that changes are detailed and ratified at the next AGM or SGM.

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