Minutes of Annual General Meeting, held at Thame Barns
Centre, Wed 7th
Present: Rod Lavers, Steph Cook, Pete White, Steve
Graham, Carlton Hobbs, Arthur Airey, Richard Slater, Andy Byerley, Mark Emmett, Reg Koster, Reg Gale, Neil
Richards, Roger Simmonds, Marie Pennell, Christine Murray, Barbara Orth, John Lacey, Darren Readman,
Graham Turner, Alison Croughton, Hayley Parry, Howard Papworth, David Buchanan.
Apologies: Mick Oak, Caroline Goodman, Andy &
Olive Patchett, Pat P, Tim Farrell;
Minutes of the 2009 AGM – No comments. (Copies of
minutes circulated to AGM attendees, and were also previously published on the
Thame Runners web-site).
Andy thanked everyone for attending the AGM. He went on to
say that it had been a good year for Thame Runners, as per his speech at the
Annual Club Dinner. The Club did well in the Ridgeway Relay, and entered its
first team in the Teddy Hall relays and the Oxford AA Road Relays.
The Club Championship was a success, with Mark Emmet the
The number of SWET runs was exceptional, and Andy passed on
his thanks to all those who organised the various runs.
The Thame 10k attracted a record number of entries, and the
post race BBQ, hosted by Barbara and Dieter, was enjoyed by all who attended.
The Annual Dinner/Award Ceremony at the Green Dragon was an
excellent evening, thanks to Pete White’s sterling organisation.
Andy thanked all of those who took part in the Cross Country
league, especially the two team captains, Richard Slater and Hailey Parry.
Howard Papworth was 2nd overall in the Vets 50 category, which was
an excellent achievement, and both the men’s and women’s teams did really well.
Membership Secretary’s Report:
Steve asked all to welcome the latest new club members – Mrs
Richard Slater, and David Buchanan who joined a month ago. There are currently
103 club members, which is the highest ever since Steve took over the
membership secretary’s role. He thanked all those who have paid their 2010/11
membership fees. Anyone who has not renewed their membership by 1/6/10 will be deemed to
have resigned from the club.
It has been agreed that prospective new members will be
allowed to run with the club three times, before being required to join.
Membership for new members who join after 1st
January will run through to the following year’s renewal date.
Club Secretary’s Report:
Steph reported that the club was awarded two club places in
the 2010 London Marathon, for which Bev Mauger and Mia Lewis’s names were
pulled out the hat. Club Membership
comprised 100 members at the time of application.
Kit Secretary’s Report:
Arthur reported that the new kit supplier, Bodyline Sports,
were very good initially, and did a good job of the 25th anniversary
kit. There has been a drop in their standards since, and there was collective
disappointment regarding the sizes of the most recent kit order. He is now
looking to change the kit supplier. Fastrax is a possible option. He has
received a sample, and the first order is pending.
Pete spoke about the various social events held during the
past 12 months. There was the Chairman’s BBQ at the Cricket Club, and the post
Thame 10k BBQ hosted by Barbara & Dieter.
The Invitation Evening was moved to earlier in the summer,
but there was not such a good take up as hoped for, especially from other
The Annual Dinner at the Green Dragon was a successful
evening/event, as was the excellent Breakfast Run at the Thatch, arranged by
The Christmas ‘pub-crawl’ was also well attended.
Andy Byerley thanked Pete for all he has done as
Acting Treasurer’s Report:
Rod Lavers, who kindly took up the treasurer’s role in place
of Lars, circulated the financial spreadsheet to all present. The club account
balance currently stands at £433.79, but this does not account for all of the
Election of Committee
Andy thanked all the outgoing committee members, in
particular Pete White, who did an excellent job as Social Secretary, stepping
in when first Matthew, and then Kelly, opted to resign. He also thanked Lars
Orth for his previous commitment to the role of Treasurer, and Rod Lavers who
kindly stepped into this role.
Chairman: Andy Byerley was re-proposed as the
Chairman by Mark Emmet, seconded by Pete White, and agreed to retain this role.
Kit Secretary: Arthur Airey was re-proposed by Roger
Simmonds, seconded by Richard Slater, and agreed to stand for another year.
Membership Secretary: Steve Graham was re-proposed by
Rod Lavers, and seconded by Pete White, and agreed to stand for a further year.
Alison Croughton volunteered to fill in for Steve whilst he
is away in the USA.
Secretary: Steph Cook was re-proposed by Reg Koster, and
seconded by Andy Byerley.
Treasurer: Rod Lavers was proposed by Andy Byerley,
seconded by Howard Papworth, and agreed to retain this role for another year.
Social Secretary: Richard Slater was proposed as the
new Social Secretary by Steph Cook, seconded by Andy Byerley, and agreed to
take on the role. Christine Murray and Hayley Parry volunteered to assist him
with this role.
Andy Byerley circulated a copy of the amended club rules,
and explained the changes made. It was agreed that the Club Committee will
review annually the club subscription fees at the committee meeting prior to
the AGM. The amended rules were accepted by all present.
Reg Koster reported that the main changes to the event this
year will be a 1000 entry limit, (cf 1200 in 2009), and no entries on the day.
A number of club members are now involved in helping with
the organisation of the race. Dave Hartwell is in charge of the marshals this
year. £1300 will go to local charities, and £500 to the club itself.
It costs approximately £9000 to actually stage the race.
Howard Papworth mentioned that there are three main club
runs, a slower run on Monday evenings, and a quicker run on Wednesday evenings
and Sunday mornings. He asked that club members make a collective effort to
look after new/slower runners on Monday evenings. SWET runs are well attended
as they encourage members to come together and run as a club. He suggested that
we need to encourage runners of all abilities to take part, and ensure they are
Andy Byerley reminded members that there is a new
race/events calendar on the web-site.
It was agreed next year’s AGM should maybe held on a Monday
evening, to encourage/enable Monday evening runners to attend.